E-mails take up a lot of space. We are even talking more and more about Infobesity and managing emails can eat up to 20% of the work week in some organizations. Improving your email usage and the way we communicate is no longer a luxury but a necessity to improve our efficiency. Whether you value performance or work-life balance, knowing how to manage your time is a must. Our experts in professional efficiency offer you a training that combines the concept of time management and IT techniques.

Audience

This course applies to any person, manager or employee who receives multiple emails per day and wants to learn concrete time-saving methods and techniques.

Prerequisites

This training is on the desktop application.

Does not cover the special features of web versions, for Mac and the new Outlook for Windows.

Objectives

Help the participant to act in two ways: as sender and receiver.
Send in a more thoughtful way by asking more questions about how they use e-mail. Why? When? How?
Manage email reception by using efficient means that can help reduce email handling time

Teaching methods

Lectures - Demonstrations - Guided and individual exercises

Contents

Identify elements that can help or hinder time management
Define when, how and why to use email
Manage loss of time due to email interruptions
Use the To, CC and Bcc fields cautiously
Use folders wisely in Outlook
Conduct effective research
Create messaging rules to reduce the number of emails in the inbox and sort them more easily and efficiently
Automate some repetitive actions using fast actions
Create email templates and QuickParts
Understand the email lifecycle and best practices for tracking and remembering everything,
Create email templates and QuickParts,
The email lifecycle and best practices for tracking and remembering everything,
For Microsoft 365 users
How Microsoft Teams can help improve communications management, reduce CCs and foster collaboration while being more efficient.

Surround yourself with the best

Ghislain Parent

Trainer and Professional Efficiency Consultant

Ghislain Parent has more than 30 years of experience in project management in the fields of training, communication, IT and new technologies, including several years as an entrepreneur. Ghislain has worked at AFI Expertise as a professional efficiency trainer and consultant since 2013. He helps people leverage tools such as Office 365, SharePoint, Teams and OneNote, in addition to mobile technologies such as Android and Apple devices.

Pierre-Edouard Brondel

Trainer and Desktop Application Consultant

Renowned as an educational expert in the IT and office technology field who has accumulated more than 25 years of experience, Pierre-Édouard is first and foremost passionate about human capital.

Yves Pilon

Trainer

Yves Pilon is passionate about technological tools. His knowledge of web and office softwares has made him an expert on all Microsoft Office tools. Yves' excellent pedagogy has earned him praise from our clients on several occasions. He stands out for his spirit of synthesis and active sense of listening to the needs of the participants. The expertise he has accumulated over the years gives him the ability to ensure a productive transfer of knowledge to our clients.

Francis Ferland-Stevenson

Trainer

Francis began as a trainer more than 5 years ago by testing office automation tools designed specifically to met the needs of his colleagues. His calm and his empathy makes him able to adapt his language according to the level of experience of the group. This makes his learnings clear and accessible to anyone. As a trainer, he is therefore attentive to the needs of his students to make sure they meet their objectives and face the challenges.

Human

Digital Tools

Technology

Data Science

Organizational Strategy

Project Management

Organizing communications and emails with Outlook

Upcoming sessions

Course outline

Surround yourself with the best