Manage meetings efficiently with Teams in Microsoft 365

Duration : 3,5 h

We live in a world of rapid change and multichannel communication. When you need to quickly and efficiently connect with your collaborators for an instant or scheduled conference, Microsoft Teams offers several options to help you organize and manage your meeting. Whether your role is to organize the meeting, or participate, this training is for you! You will also learn how to take notes efficiently with OneNote and follow up on meetings with Planner.

Any Teams user who has to run meetings on Teams

Prerequisites

• Windows - User or equivalent
• Basic knowledge of Microsoft 365 tools

Objectives

• Create a collaborative space for managing meetings
• Identify essential meeting tools in Teams

Teaching method

Presentations - Demos - Guided and individual exercises

Contents

• How to structure Teams for meetings
  • Structuring your Teams:
  • By committee, by project, or by department
  • Adding members and guests
  • Creating and managing channels
  • Effective team conversation and how to reduce emails
  • How to share “read-only” between Teams
• Managing a meeting
  • Inviting via Outlook or Teams
  • Creating virtual meetings or videoconferences in Teams
  • Saving and sharing meetings
• How a meeting unfolds
  • Sharing content with members
  • Using the whiteboard
  • Plan and follow task progress with Planner
  • Take and share effective notes with OneNote
• Understanding the difference between the online and desktop versions of Office
• Instant messaging (Chat) in Teams
• Viewing the version history in documents
• Distinguishing between:
  • OneDrive (personal workspace)
  • Teams and collaboration sites (team workspace)