Course outline

Duration : 5 half days

Microsoft Office 365 offers more than tools on the cloud. Office 365 offers opportunities to improve your efficiency and transform your traditional methods into modern collaborative practices. In addition to providing access to your information at anytime and anywhere through mobility, it simplifies your business processes as well as the management of your day-to-day activities. In this step by step training, you will learn how to take advantage of the many Office 365 tools built into Teams. In addition, you will learn how to facilitate collaboration with tools like OneDrive, Teams sites and OneNote. You will explore new personal and team management tools like Planner and To Do and we will teach you how to take advantage of the mobile tools when you travel and telework.
Audience	Team leaders wanting to improve collaboration Employees wanting to take advantage of the main Office 365 tools IT personnel wanting to better understand the user experience
Prerequisites	Use of Microsoft cloud tools including Teams Desire to improve knowledge of Office 365 collaboration and sharing tools
Objectives	To gradually develop your knowledge of the tools in order to confidently determine which tools are most relevant to your needs and those of your team.
Teaching Method	Our small-group training strategy aims to: Allow you to interact with the trainer Give you the opportunity to experiment with all the tools without restriction Training sessions are interactive, allowing for: High participation and engagement Sharing and learning from the experience of other participants Use of practical examples that are easily transferable to the work environment.
Contents	Module 1 : Collaborate efficiently with Microsoft 365 and Teams Understanding the Microsoft 365 collaborative structure Document management - Distinguishing between: OneDrive (personal workspace) Teams and collaboration sites (team workspace) Communication sites (corporate workspace) Why should we use Onedrive Quickly finding files in Microsoft 365 Understanding the difference between Office online and desktop versions Quickly saving files from the desktop app How to use Teams Creating a team By committee, by project, by department Collaborating in Teams versus OneDrive Creating and managing channels Effective team conversation - How to reduce emails Team files Must-have tabs: OneNote, Planner Instant messaging (Chat) in Teams Understanding the Files tab and how it’s linked to SharePoint library Finding and managing the Recycle Bin in SharePoint Viewing the version history Sharing in Teams via SharePoint Using the SharePoint team site linked to Teams Organizing the team library Copying and moving files - Best practices Why and how to follow the collaboration site Module 2 : Managing meetings with Teams with Microsoft 365 How to structure Teams for meetings Structuring your Teams: By committee, by project, or by department Adding members and guests Creating and managing channels Effective team conversation and how to reduce emails How to share “read-only” between Teams Managing a meeting Inviting via Outlook or Teams Creating virtual meetings or videoconferences in Teams Saving and sharing meetings How a meeting unfolds Sharing content with members Using the whiteboard Plan and follow task progress with Planner Take and share effective notes with OneNote Understanding the difference between the online and desktop versions of Office Instant messaging (Chat) in Teams Viewing the version history in documents Distinguishing between: OneDrive (personal workspace) Teams and collaboration sites (team workspace) Module 3 : Managing teams or projects tasks using Microsoft Teams, Planner, and To Do Planner in the Microsoft 365 ecosystem Team collaboration using Teams and Planner Managing project conversations Collaborating on project-related documents Creating a work plan in the project channel Developing a Planner Board Tracking task progress Scheduling tasks in the project calendar Assigning project tasks Creating project meetings in Teams Managing tasks in To Do Working with your mobile device: Follow progress with Planner on your phone Follow up on your tasks from anywhere with To Do Participate in a project meeting on your cell phone using Teams Module 4 : Optimise the SharePoint team site connected with Microsoft Teams Understanding the Microsoft 365 ecosystem and its components Individual workspace (OneDrive) Collaborative workspace (Teams) Communication and publication workspace Uses of SharePoint and Teams in the ecosystem Planning and creating an efficient collaborative structure that integrates SharePoint and Teams Modern management of governance and security in SharePoint Managing security: In team sites In communication sites Sharing between team sites SharePoint hub sites Understanding document management and its challenges Document management and metadata Managing how libraries are displayed Creating a customized list Modern experience in SharePoint Team site/Office 365 Group and Teams Communication site Modern site pages The new essential web parts Modern search experience Module 5 : Redesigning modern communications using Forms, Sway, Stream, and Viva Engage (Yammer) Forms: Creating Forms and Quizzes Accessing the Forms app Creating a form Creating a form using an Excel file Creating a form or quiz using the Forms app Developing and customizing a form Viewing form results Adjusting form settings Sharing a form Sway: Creating Interactive Presentations Creating a Sway presentation Creating a Sway from a topic Creating a Sway from an existing document Customizing a Sway Understanding the components of a Sway Adding content to a Sway, such as a form Adjusting the settings Sharing a Sway Embedding a Sway into a communication site Stream: Streaming Videos Creating a Stream channel Posting videos Posting Stream videos in Yammer Embedding a video into a communication site or a Sway Explore content access Yammer: Engaging and Collaborating Accessing Yammer Engaging and collaborating in Yammer Starting a new conversation Replying to a conversation Marking a post as read Digging deeper – Advanced functions
Further training	Understand the most common problems in Teams and Microsoft 365 applications \| AFI Expertise

Program Becoming a Microsoft Teams and Office 365 Champion

Upcoming sessions

Course outline

Surround yourself with the best